A Guide for Correct Entries in the ORB Part I - Machinary space

 Use this guide as a  training tool for all mariners in your company/Institute

Capt.Philip

A Guide for Correct Entries in the ORB Part I 

MACHINARY SPACE




Overview

In line with IMO regulations, every oil tanker of 150 GT and above and every ship of 400 GT and above must provide and maintain an oil record book (ORB) on board.

This publication is a guide to completing entries within the ORB in a proper and consistent manner.

  • Instructions and interpretations on how to properly record all related operations in accordance with MARPOL 73/78, Annex I, Regulation 17 
  • all related document in accordance with appendix iii  MARPOL 73/78, Annex I, 
  • One spare ORB must be provided all the time.
  • Retention period of ORB is 3 years from date of last entry
  • Retention period of OWS printer paper 18 months.
  • All tank capacity strict compliance of IOPP supplement 


     1. ORB entries must be in official language – English, 

All entries must be in CAPITAL letters. 

Must be endorsed by flag.






2.  Date format DD – MMM-YYYY



3. Each entry signed for & dated by the officer(s) in charge (DD-MMMM-yyyy)
Shall be carried out by a certified watchkeeping engineer (duty engineer ) only.




4.      Indelible ink pen must be used

No white ink to be issued for correction





 4.In case wrong entry , it should immediately by struck through by a single line in such a way that the wrong entry is still legible, The wrong entry should be signed and dated with the new correct entry following.





      5.If serious mistake is discovered at a later stage , contemporaneous evidence is needed to prove that such an entry was wrong & that was an innocent mistake.







6. If at a later date, ORB entries are found to be in error or require to be clarified (such as during an audit or internal review), a note of the relevant findings and any corrective actions is to be attached to the inside cover of the relevant ORB.




8.     7. It is not permitted to leave any full line empty between each entry.





    8.Each page of ORB must be signed by master




     10.   Master must inform the chief engineer entry exits of special area



12.    Tank name and capacities must be filled as per IOPP




12. Bilge water separator manual  and certificate available,

Bilge water 15 ppm automatic stopping device manual and certificate,

Oily water separator discharge must not exceed the discharge rate shown in 

IOPP certificate.

Defective/Restoration of 15 ppm alarm/auto stopping device must be entered 

with the seal number of overboard valve.



14.   13.   If a vessel has an approval for discharging engine room bilges to slop tanks, entry must be made both in ORB (Part I), code letter “D”  & item numbers 13,14,15.3, as well as ORB (Part II, code letter J) in case of such transfers.


De bunkering bad fuel to the slop tank/barge  require flag authorisation letter, same must be entered as :

C 11.4 Non IOPP tank to IOPP tank

C 12.1 IOPP tank to Barge

C 12.3 Incase the quantity is smaller, 12.3 Sludge tank (IOPP tank ) to  Incinerator



            14.    The officer in charge of the operation under code-H should be chief engineer.



    

15.  Code “D” or “E” must be assigned where bilge water is concerned.

Code “C” must be assigned where oil residues and sludge are concerned

          The term Non-automatic is deemed to refer to the mode of starting, rather than a  description of the capabilities of the system in operation. For example, if a system fitted with automatic recirculating, alarm and stop functions   is manually started, then entries under “D” are appropriate.

 16. The receipts obtained after discharging waste oil or dirty water to shore facilities must be kept in the safe custody of the chief engineer, attached to ORB.


17. A copy of schematic pipeline diagram for bilge and sludge system should be displayed near OWS and one additional copy should be available with the chief engineer for reference. 

19.Seperate entries required for each grade of fuel oil bunkering capacity in MT.

(Entries in ORB not required when lube oil supplied in packaged form )




21. While cleaning any of the following machineries, drained oil transferred to sludge tank/waste oil tank must be entered under section  C - 11.1  to 11.4
a)Generator sump , 
b)Purifier gear case
c)Compressor crank case oil
d)Hydraulic oil
e)other waste oil
Any such a small quantity upto 30ltr can be entered under code I.



23. Weekly retention quantity to be maintained only for sludge tanks mentioned in IOPP suplementery 3.1
But not required for Oily bilge water holding tank.



24.Incineration and landing ashore of oily garbage/filter must be entered in garbage log only.







26. Structural problem inflow water code D15.1
Incase massive water ingress affecting safety of the ship code G.



By 

Capt.Philip 


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